{"id":3171,"date":"2016-09-14T01:28:43","date_gmt":"2016-09-14T00:28:43","guid":{"rendered":"http:\/\/korfball.eusu.ed.ac.uk\/main\/?page_id=3171"},"modified":"2023-12-06T09:29:15","modified_gmt":"2023-12-06T08:29:15","slug":"tournament-secretary","status":"publish","type":"page","link":"https:\/\/korfball.eusu.ed.ac.uk\/main\/committee\/tournament-secretary\/","title":{"rendered":"Tournament Secretary"},"content":{"rendered":"<p><em><span style=\"color: #0000ff;\"><a style=\"color: #0000ff;\" href=\"https:\/\/korfball.eusu.ed.ac.uk\/main\/committee-16-17\/committee-roles\/\">\u2190Back to Committee Roles<\/a><\/span><\/em><\/p>\n<p><span style=\"color: #000000;\"><strong>Roles:<\/strong><\/span><\/p>\n<p><span style=\"color: #000000;\">The main role of the tournament secretary is to organise the <strong>Edinburgh International Korfball Tournament<\/strong>.<\/span><\/p>\n<p><span style=\"color: #000000;\">Other roles organising the clubs participation in the <strong>St Andrews Beach Tournament<\/strong>, <strong>beginners tournaments<\/strong> as well as organising <strong>transport<\/strong> to other tournaments including Nationals and the BSKA Club Championship (2nd Team Nationals)<\/span><\/p>\n<p><span style=\"color: #000000;\"><strong>Hints \/ Tips :<\/strong><\/span><\/p>\n<p><span style=\"color: #000000;\"><em>Edinburgh International Korfball Tournament<\/em><\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">It is suggested that the date is kept the same (last weekend in January) so as to avoid other clashes in the korfballing calendar.<\/span><\/li>\n<li><span style=\"color: #000000;\">Booking a venue as soon as possible is crucial (in 2014 the venue was booked by the end of August). Generally the options that we have had in the past include\u00a0George Watson&#8217;s,\u00a0the CSE\/St Leonard&#8217;s, Meadowbank or Sighthill at Napier. All provide their pros and cons. Sighthill was used for 2013 and this cost 1400.00 for the weekend. George Watson&#8217;s was used for 2014 and it cost \u00a31020 for the weekend.\u00a0<\/span><\/li>\n<li><span style=\"color: #000000;\">Get some snazzy looking booklets \/ documents together to publicise it (see the Invitation documents attached below). The same style of tournament pack has been used for the past three years, but feel free to craft your own! The 2014 tournament pack cost \u00a3129.00 to print (in colour) from GreenPrint.<\/span><\/li>\n<li><span style=\"color: #000000;\">Do some scouting for international teams &#8211; and get others to help! Discuss with previous tournament sec about interested teams and for contact details of the teams that have visited before. Check through the old inbox to see who was interested in getting involved! (Some generally keen international teams are the Serbian team, Paal Centraal, the catalunyan team, Galaxias-Athens, Welsh team)<\/span><\/li>\n<li><span style=\"color: #000000;\">Sort out fixture scheduling etc &#8211; decide whether 24 teams is better than 20 (or any other number). Ffion did an ace excel spreadsheet for 2013 which made sorting results and placings on the day much easier. The <strong>template<\/strong> for this spreadsheet is <strong>attached below<\/strong>, along with the instructions.<\/span><\/li>\n<li><span style=\"color: #000000;\">Offer accommodation to teams &#8211; prod people until they offer their floor! Propose a few hostels that they might want to use as well, as older teams \/ international teams prefer somewhere a little more comfortable to stay. If you ensure teams are staying near each other you can help them meet each other and travel to things together.<\/span><\/li>\n<li><span style=\"color: #000000;\">Get everyone in the club to help out leading up to and over the weekend of the tournament &#8211; don&#8217;t be afraid to ask for help and set up a tournament sub-committee &#8211; helping hands are really useful and someone who helps you could take on the role next year.<\/span><\/li>\n<li><span style=\"color: #000000;\">Write everything that you are doing down, and keep lists, it&#8217;s easy to forget little things when you&#8217;re in a rush!<\/span><\/li>\n<li><span style=\"color: #000000;\">Make sure that you have a bag of &#8216;tournament essentials&#8217; for the day, i.e. sets of bibs, some whistles, a tape measure, poly pockets, masking tape, electrical tape, marker pens, normal bic biros (other brands available), reffing cards (use revision cards torn in half), countdown clock, honker.<\/span><\/li>\n<li><span style=\"color: #000000;\">The club owns a laminator, use it to make signs and tournament schedules more durable!\u00a0<\/span><\/li>\n<li><span style=\"color: #000000;\">Tournament fees were upped from \u00a3100.00 to 105.00 in 2014. Make sure you collect payment in November and state clearly it is a non-refundable deposit.<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\"><em>Transport<\/em><\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Make sure there are lots of people in the club who have minibus licences and able to drive to tournaments &#8211; they need to be 21 with a clean 2 year driving licence to be able to take the eye test, minibus test and defensive driving course (check the Transport Procedures on the SU wiki at the start of each year for any changes to driver requirements).<\/span><\/li>\n<li><span style=\"color: #000000;\">Book buses for the beginners tournaments &#8211; email Duncan Veitch or use the forms on the SU wiki (below). Advised to book a month in advance, but can be left to a minimum of two if there are no drivers trained before then.<\/span><\/li>\n<li><span style=\"color: #000000;\">No special permit is needed to driver a 7-seater car, so this might be a good alternative if there are no trained minibus drivers in time for the beginners tournament.\u00a0<\/span><\/li>\n<li><span style=\"color: #000000;\">N.B. You can cancel a booking up to a week in advance without incurring a penalty<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\"><em>Beginners Tournaments<\/em><\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">Wait for the invitations to come out and then pick which one\/ones that we should pitch to the freshers (make sure to email people, post polls on Facebook and make announcements at 3rds training sessions).\u00a0<\/span><\/li>\n<li><span style=\"color: #000000;\">Discuss the money situation with the treasurer so as not to charge too much and not to bankrupt the club!<\/span><\/li>\n<li><span style=\"color: #000000;\">Push freshers to go as much as possible (if space, let oldies go &#8211; especially those who haven&#8217;t been before)<\/span><\/li>\n<li><span style=\"color: #000000;\">Freshers tournaments are a ridiculous amount of fun so get some people who have been before to shout about how amazing they are.<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\"><em>Summer Tournaments<\/em><\/span><\/p>\n<ul>\n<li><span style=\"color: #000000;\">We have been trying to go to more summer tournaments in recent years. They are all announced on korfball.com\/forums in the tournaments section, so find the dates for them, ask the club who wants to go to which and pick a couple to organise &#8211; if five people want to go to one tournament then they won&#8217;t have a full team, so learn to focus your efforts.<\/span><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>\u2190Back to Committee Roles Roles: The main role of the tournament secretary is to organise the Edinburgh International Korfball Tournament. Other roles organising the clubs participation in the St Andrews Beach Tournament, beginners tournaments as well as organising transport to other tournaments including Nationals and the BSKA Club Championship (2nd<\/p>\n","protected":false},"author":18,"featured_media":0,"parent":3228,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-3171","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/korfball.eusu.ed.ac.uk\/main\/wp-json\/wp\/v2\/pages\/3171","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/korfball.eusu.ed.ac.uk\/main\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/korfball.eusu.ed.ac.uk\/main\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/korfball.eusu.ed.ac.uk\/main\/wp-json\/wp\/v2\/users\/18"}],"replies":[{"embeddable":true,"href":"https:\/\/korfball.eusu.ed.ac.uk\/main\/wp-json\/wp\/v2\/comments?post=3171"}],"version-history":[{"count":2,"href":"https:\/\/korfball.eusu.ed.ac.uk\/main\/wp-json\/wp\/v2\/pages\/3171\/revisions"}],"predecessor-version":[{"id":3255,"href":"https:\/\/korfball.eusu.ed.ac.uk\/main\/wp-json\/wp\/v2\/pages\/3171\/revisions\/3255"}],"up":[{"embeddable":true,"href":"https:\/\/korfball.eusu.ed.ac.uk\/main\/wp-json\/wp\/v2\/pages\/3228"}],"wp:attachment":[{"href":"https:\/\/korfball.eusu.ed.ac.uk\/main\/wp-json\/wp\/v2\/media?parent=3171"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}